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When your small business is in the market to buy new computers for your employees, chances are good that you’re considering laptops. Company laptops make it easy for your team to work remotely – whether from home, the airport, a client’s office or a hotel. While some businesses may look only at cost when choosing a laptop, it’s essential to consider other factors that contribute to the quality and durability of the product, because it will receive heavy daily use. 

Why price isn’t the only consideration when buying a business laptop

When buying laptops for your business, your goal is to find durable devices that improve productivity and ensure ease of use. To do so, you must focus on long-term usage instead of inexpensive pricing. While laptops range in price from $300 to $3,000, opting for high-end laptops in the $1,200 to $2,500 range can save you stress and frequent repair costs in the future. 

Although everyone loves a bargain, and it’s easy to be drawn in by low prices and discounts, it’s best to focus on laptops with specs that ensure efficient daily task performance. Cheaper laptops typically have cheaper components, which can result in poor performance because of issues like slow processing. 

Underperforming machines can impede employee productivity. In contrast, high-performing devices with more functionality, longer battery life, larger solid-state drives (SSDs) and faster processors support work efficiency. 

Consider the following factors when you start your business laptop search: 

1. Laptops are typically easier to damage than desktop computers. A more expensive laptop made from a durable material, such as magnesium or carbon alloy, is less likely to suffer damage while being toted around, even if it’s dropped.
2. Cheaper laptops tend to have low-grade battery packs. Lower-grade battery packs can make battery life unpredictable. Unpredictable battery life can wreak havoc on critical projects and presentations. A laptop that must be tethered to an electrical outlet at all times defeats one of the primary advantages of having a laptop. You should strongly consider spending more for a high-grade battery.
3. Most inexpensive laptops don’t have high storage capacities or top-of-the-line processors. Without sufficient storage and processing power, your disk space could be maxed out quickly if you work with numerous files and large documents. Additionally, slow processors can kill business productivity by making sorting through files and documents a nightmare for remote employees. 

To avoid these issues, consider a laptop’s price-to-performance ratio to help you evaluate if a machine’s price tag matches its performance and durability. This ratio measures a product’s ability to deliver performance relative to its price. It’s best to review the specifications of each laptop you’re considering to ensure you receive peak performance for the extra money spent.

Tip

Proactively upgrade your business technology periodically to boost security, keep employees happy and maintain the ability to run the latest software applications.

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What should I look for when choosing a business laptop?

Buying a new business laptop can be daunting. Many of the best models look similar, use the same operating system and provide many of the same features. The first step in choosing the best business laptop for your employees is to review each option’s specifications.

Sarah Petrova, senior hardware engineer at Intel and co-founder of Techtestreport.com, listed the following specifications to consider when choosing a business laptop: 

• Battery life: A business laptop should have a runtime of at least 10 or 12 hours in the low-budget range. With more expensive models, at least 13 hours of office work should be possible. Ensure your laptop can handle day-to-day workloads quickly and efficiently. AMD, Nvidia GeForce and Intel are great processor brands to consider and can expedite your daily functions.
• Hard drive: Modern programs require significant performance, so the laptop should have at least 8GB of RAM. There should also be enough memory to ensure fast access and data transfer. The device should have an SSD instead of a hard disk drive (HDD), as SSDs are faster and more durable.
• Processor: Business laptops should be equipped with the latest-generation Intel Core CPU (11th gen and later) or an equivalent AMD processor (3rd gen and later) for maximum performance and higher speeds. Newer CPUs operate at higher clock speeds than older generations, so they’re faster.
• Cooling: Higher performance requires better cooling. Usually, the slimmer the laptop is, the worse the fan, which may be an issue because the performance is throttled as the laptop gets warmer. Also, the harder the ventilation system must work, the louder it usually is. So, if you are looking for maximum performance and low noise, you must closely examine the processor ventilation system.
• Operating system: Staying up to date is essential for smooth compatibility. It’s best to pay close attention to the operating system if you’re considering older models or refurbished laptops. Older operating systems, like Windows 7 and Windows 8, are either no longer supported or nearing the end of their lifecycle. Running these operating systems can leave your device vulnerable to cyberattacks. (Even Windows 10 lacks the features, AI-enhanced efficiency and security of Windows 11.)
• Connections: The laptop should have ample connections, including a USB port, an HDMI port, an SD card reader, and VGA and DVI support.
• Weight: Business laptops generally weigh around 4 pounds. You don’t want one much heavier; anything heavier than that could be a burden if you carry it around regularly.
• Display: Widescreen formatting is increasingly popular in the business sector, as it’s practical for working at a desk. Anti-reflective screens are more suitable in sunlight or strong office lighting because the screens are still easy to read.
• Durability: If you travel often, your laptop should be particularly durable. The lid should be made of magnesium or carbon alloy, and the hinges should be metal. 

Did You Know?

Business laptop FAQ

Business laptop costs range from $500 to $3,000 depending on the model, processing power, screen quality, battery life and amount of RAM. Business laptops tend to be more expensive than consumer models. However, for this extra price, you'll receive a higher-quality product with additional components that can last for years. These components include a stronger battery, a better graphics processing unit (GPU) and additional USB ports. "You can get solid business laptops that you could use for at least three to four years for $1,200," Petrova explained. "However, when you need more performance, high-end GPU and processing power models can cost anywhere from $2,300 to $3,000. These models will be good for the next four to five years."

Since most businesses require only essential office-work functions like web browsing, emailing and drafting documents, 8GB of RAM is enough for most users. If you often run multiple programs and execute numerous tasks simultaneously, then you might need 16GB or more.  To ensure your data transfers as quickly as possible, your business laptop should have SSD storage instead of the traditional HDD. SSD storage is usually quieter thanks to the lack of a rotating magnetic disk and can handle more writing cycles than a standard HDD. Most of the time, 256GB to 512GB of SSD memory is enough. 

AMD and Intel have become the go-to processor brands for many business laptop buyers. They usually offer high processor speeds at affordable prices. While these processors are generally safe options, gauging processor speed depends on the number of cores, according to Anh Trinh, managing editor of GeekWithLaptop. "A quad-core [processor] with 1.8GHz is better than a dual-core with 2.2GHz," Trinh advised. "For a business laptop, you're going to need more than 1.6GHz to compete with modern-day software." Laptops usually operate more slowly than desktop CPUs because they are designed for energy conservation. Most laptops have two cores, though some high-performance laptops have four cores. For higher processor speeds, you'll want at least a quad-core system.

Business laptops are built differently than consumer laptops in various ways. For instance, business laptops usually last longer and have more configuration options. They're also built more for security, as they typically store sensitive information. On the other hand, consumer laptops typically include unnecessary, preinstalled software and more creative design features.

Typically, laptops last between three and five years. After that period, you might need to replace the computer , as it might not be able to support the advanced and necessary applications your business must run. Desktop PCs usually last about a year longer than laptops.

Invest in the right business laptops

Due to small business budget constraints, choosing the cheapest business laptops on the market can be tempting. However, sacrificing quality isn’t a good idea when it comes to business laptops. Weigh your business’s needs and the available options and specs to choose a laptop that best supports your company and employees.

Sammi Caramela contributed to this article. Source interviews were conducted for a previous version of this article. 

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